Download Fillable Expense List (Excel Spreadsheet)

We provide these suggestions for your column A deductions on form 2106 as a guide only. We try to ensure that these are correct but recommend that you check with your tax consultant for advise as other factors may apply.  Please note: typically, items for uniform expenses must clearly identify you as a crewmember and are not for off duty use.


Because it can be difficult to keep track of your regular expenses for your flight job, we have created a  handy Flight Expense Log for you to keep track of them in.  Just download it and begin entering your expenses!

(Currently only version for Microsoft Excel user’s is available)

Pro-Diem, Inc. claims no liability implied or otherwise regarding the use of this file.  It is the taxpayers responsibility to follow all rules established

Have a receipt from a foreign country?  No problem!

  Just use the handy converter to enter date and amount to calculate the amount based on that days exchange rate!


* The Expense Log will keep track of your total dollar  expenses for Column A!

* The Expense Log is FREE, compliments of Pro-Diem, Inc.

Currently only Microsoft Excel Version available.  If you do not have Microsoft Excel on your computer it will not work and because it is freeware, it is offered “as is”.  We offer no tech support so please do  not call and ask us for it.    Microsoft works version available soon!

General List of items typically allowed as “other” expense items on form 2106:

FAA medical exam Home dry cleaning expenses of uniform
Passport application fees Alterations
Passport photo Belt
Foreign visa costs cleaning / dry cleaning (per week)
Education fees for second language (check IRS guidelines) cleaning / laundering (per week)
Special company assessments (i.e. merger etc.) Uniform essential clothing
Logbook or organizer Uniform jacket
Bid service fees  (Do not include services available to the general public, job required) Uniform pants
Union dues Uniform dress
Cockpit and jet bridge key Uniform apron/serving clothes
Company business cards Uniform sweater
Headset for cockpit Uniform skirt
Corkscrew Uniform blouse
Manuals Uniform tie
Pager (for job related use) Uniform hat
Business related long distance calls Epaulets
Pager rental fee (job required) Scarves
Flight supplies/equipment Hat
Currency converter Uniform accessories – (airline logo items and wings)
ATM fees on layovers out of banking area Safety Shoes
Safety equipment (job required) Support hose
Drug Testing expenses Repairs of shoes
Foreign Visa Expenses Coat
Professional publications Garment bag
Mail expenses (company related) Luggage
ID/Badge holder luggage tags
Misc work supplies Portable Alarm Clock
Kit bag Portable Blow Dryer
Flashlight Portable Door Alarm
Batteries Voltage converter
And new for 2012:
Transportation between places of lodging or business and places where meals are taken