Current Turn Around Time:
submission, processing is approximately 12-48 hours.
Snail mailed data could take much longer so we encourage you
to use our widget to submit electronically. We offer
assistance doing it for those who have little computer
experience. We make it VERY easy! Just call us
and we will help!
*Please Call Us if you Need Your Report
to be Rushed
Our central switchboard #
Although we have added many more phone lines, our phones
tend to be very busy this time of year. If you have a
problem getting through, please send a quick email to us at
or submit your name and number into the form below and
we will call you quickly during normal office hours.
The #1 choice of Crew Members for Per Diem
Don't give up your hard earned tax break!
If you itemize on your taxes we can help you save hundreds or
even thousands off your tax bill by using our service to
calculate your travel expenses correctly.
If you are a pilot or flight attendant for a major
airline and paid a per diem, your allowable meal and
incidental expenses were probably much greater than the per
diem you were paid. The IRS has determined, through Federal
Revenue Procedures, that persons in the aviation industry
are allowed to deduct, without receipts, an allowance for
meals and incidental expenses up to a specified maximum rate
for each city per day. The international rates are
often 2-4 times higher than you were actually paid in per
diem. Because it is almost impossible to keep
receipts, using this method is the best way for a pilot and
or a flight attendant to determine how much they can deduct
for their per diem allowance.
We make it easy!
Using our sophisticated computer program we will calculate
your maximum allowed meal and incidental expenses (per diem
amount) and supply you with a detailed report indicating,
leg by leg, exactly what you are allowed to claim on your
taxes. We DO give audit support free if you used our per
diem calculation on your original tax form because we know
we are really calculating your exact allowance. We don't do
a cheesy online lookup of just your dates and layovers,
causing you to be shorted possibly hundreds of dollars of
your per diem in the long run. We use your flight times so
that we can stretch out your actual allowance to give you
the most you can claim to the penny!
If you have questions. we are here to talk to
and ask questions.
Call us (888)PRO-DIEM
We understand each of the different airlines inherent issues
and make sure that your per diem report is correct. We
understand time conversions between Local and Zulu, daylight
savings times, date line issues and flight rules and partial
day rules. We are knowledgeable on training issues and rules
regarding ground times and layovers which are additional
considerations that require expertise when calculating these
expenses. We will even call you if we think you are missing
information because we care about doing your per diem report
Pro-Diem, Inc's online service has been a huge success
with crew members. We have created software to gather
your flight information quickly and painlessly to submit
to us for your per diem calculation. We do not
need your user name or passwords. Our "Pro-Diem
Data Widget" actually allows you to log in and then does
the copy and pasting of data for you. Our online
service allows crew members to verify their address, pay
and submit data in a streamlined manner electronically
on our web site. Our staff is always happy to help
those of you who need assistance or who are not computer
savvy. We even offer "remote" service help for
free. Just call us and we will make it easy for
You can submit your flight data, change your email
address, easily make payment to us. No more
need to "attach" files to email, find payment link on
web site etc. You are able to do this all in one
place from your secure account with Pro-Diem, Inc.
CHECK FOR YOUR AIRLINES
SPECIFIC INSTRUCTIONS BY CLICKING HERE OR ON THE AIRLINE
LINK AT THE TOP OF THIS PAGE.
Do you have to keep a
log for your airline? Are
you missing some of
your "Actual" flight times? We can help!
Click here to try
FREE REMINDER SERVICE!
If your airline fails to provide you with a yearly printout
of your flight data it can be a daunting task trying to
remember to save copies of your flight data each month.
Pro-Diem, Inc. offers a free reminder service to remind you!
We will send you an email at the beginning of each month to
remind you to save a copy of your previous months flight
Enter your information below and we will add you to our
PRO-DIEM, INC. MONTHLY REMINDER SERVICE
This is designed to be used by those of you who need to
save your flight data monthly because
company does not have a way for your to retrieve it all
historically at the end of the year.
Click on the following button to subscribe!
In order to
continue providing high quality service, we are changing our
procedures for clients who come to us in audit when we did
not originally calculate their per diem for that tax year.
We will now charge a minimum fee of $200.00, to calculate
their per diem and provide audit support in addition to our
standard processing fee. It is our goal at Pro-Diem to
provide you not only with a correct per diem calculation but
also solid information about what you can claim and how to
fill our your tax form for each year correctly the first
we provided your per diem
calculation on your original tax form, there will be
no additional charge
for audit support.
Crew member tip of the day:
Car Rental: This is an AWESOME car rental site!
a great computer app! Great rates for
that last minute layover car!
Rental Car Booking engine offers interactive,
real-time access to car rates and availability. It
allows you to book the best rates without the hassle
of having to look at 20 different sites for the best
deal! It automatically compares over 20
different companies and allows you to see the best
rates directly from the central reservation system.
You can view the rates of all of the different
companies and compare them on your screen
Form 2106, Employee Business Expense form, IRS, flight crew tax
software, per diem calculation
If the menu does not display properly at the top of this
page, you may need to install/upgrade your adobe FlashPlayer.
It is available for free from Adobe at:
PLEASE CLICK THE LOG IN BUTTON BELOW TO LOG IN
& SUBMIT FLIGHT DATA &/OR USE OUR FLIGHT
check your airline for the latest version of our data widget
WE HAVE OVER 10,000 DIFFERENT AIRPORTS
& THEIR DAILY RATES IN OUR STANDARD DATABASE AND
TRACK OVER 7,000,000 RATES PER YEAR!
We apply the correct rates
for each locality of travel around the world when
calculating your per diem.
These must be calculated not only for the year involved
but specifically for each and EVERY day of the year.
We won't get you an audit by averaging or
estimating your per diem. If you are here because
you are in an audit and estimated and now find you need
help and documentation, call us - we can help you get on
the right track!
We guarantee our per
diem service and have a 100% approval rate with the IRS,
and YES we will stand behind our service if you ever
have a problem. You won't believe the amount of money
you can save! We can even help you get expense money
back from previous years!
Our company has had years of experience with the business
travel expense deductions (per diem) allowed by
the IRS. The extensive computer program we have written
will calculate your exact allowance. There is no guess
work or "magic" number. We will supply you with detailed
documents and information required to file a hassle free
return. We guarantee our service and your
satisfaction or we will refund your money in full.
YOUR CPA WILL LOVE US!
We have been able to help create an easy data
collection process for many airlines. Click on our
"Airlines Served" link at the top of this page to see
instructions for your specific airline.
We serve over 195 different airlines!!!!!
We are pleased to offer the Pro-Diem, Inc. Data Widget
for the following airlines:
AMERICAN AIRLINES PILOTS
AMERICAN AIRLINES FLIGHT ATTENDANTS
Delta FA- Pre Merger NWA Only
UNITED PARCEL SERVICE
Top 5 Reasons Why Crew Members Love
Our Per Diem Service!
1. We guarantee our per diem calculation and pride
ourselves on being the #1 choice of airline crew
2. We have a 100% approval rate with the IRS for our
precise per diem calculation.
3. We can save you hundreds or even thousands off your
tax bill by using our per diem service to calculate your
travel expenses correctly!
4. Our online submission makes it easier for you to
submit your flight data & payment for your per diem
5. We offer remote tech support for our clients who are
not very computer savvy when submitting their flight
data for per diem calculation.
7157 COLLEYVILLE BLVD #103
COLLEYVILLE, TX 76034
Our main switchboard number#
Select your Airline from the
with your airline if you are not familiar with the
upgrade last years data widget or to get help, click on
one of the following: