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Crew Resources

 

EXPENSE LOG AND CHECKLIST

   (click on image to enlarge picture for viewing then on your browsers "back" button to return to this page)

Because it can be difficult to keep track of your regular expenses for your flight job,

we have created a  handy Flight Expense Log for you to keep track of them in.  Just

download it and begin entering your expenses!

(Currently only version for Microsoft Excel user's is available)

Click here to download free copy of Expense Log 

Please Review these quick instructions to help with download. You can click on

picture thumbnail to enlarge it for viewing.

After you click on Green Load button, this window will appear. Choose "SAVE" not "Open". Choosing "Open" will result in file not operating properly.

"SAVE" the file somewhere where you can find it easily. We recommend your "DESKTOP"

RENAME the file. We recommend something with YOUR NAME & YEAR

Your done! Click "OPEN" to view file. And don't forget to save your work as you go!

 

Pro-Diem, Inc. claims no liability implied or otherwise regarding the use of this file.  It is the taxpayers responsibility to follow all rules established by the IRS.  While every effort has gone into creating a template that would be useful to you, it is offered a freeware and contains no warranties.

*  Have a receipt from a foreign country?  No problem!

Just use the handy converter to enter date and amount to calculate the amount based

on that days exchange rate!  

* The Expense Log will keep track of your total dollar expenses for Column A!

* The Expense Log is FREE, compliments of Pro-Diem, Inc.

 

Currently only Microsoft Excel Version available.  If you do not have Microsoft Excel on your computer it will not

work and because it is freeware, it is offered "as is".  We offer no tech support for it other than our ChecklistFAQ's  page , so please do  not call and ask us for it.    Microsoft works version available soon!


LIST OF OTHER EXPENSE SUGGESTIONS FOR CREW MEMBERS

Click here to Download .PDF version for print
 

We provide these suggestions for your column A deductions on form 2106 as a guide only. We try to ensure

that these are correct but recommend that you checkwith your tax consultant for advise as other factors may

apply.  Please note: typically, items for uniform expenses must clearly identify you as a crewmember and are not for off duty use.

Work Related Expenses                        
FAA medical exam
passport application fees
passport photo
foreign visa costs
education fees for second language (check IRS guidelines)
union dues
logbook or organizer
batteries
bid service fees  (Do not include services available to the general public, job required)
cockpit and jet bridge key
company business cards
headset for cockpit
corkscrew
manuals
flashlight
kit bag
luggage
garment bag
currency converter
special company assessments (i.e. merger etc.)
pager rental fee (job required)
flight supplies/equipment
safety equipment (job required)
business related long distance calls
professional publications
voltage converter
mail expenses (company related)
luggage tags
pager (for job related use)
portable electronics (i.e. clock, blow dryer
door alarm
ATM fees on layovers

 

 Uniform Expenses

home dry cleaning expenses of uniform
alterations
belt
cleaning / dry cleaning (per week)
uniform essential clothing (i.e. jacket, pants
dress, sweater, skirt, blouses)
epaulets
scarves
hat
coat
shoes
support hose
luggage
uniform accessories - (airline logo items and wings)
watch