WHAT WE NEED:
We have a great new way to send your data to us!
1. Go to SWAPA
2. Select "My Stuff"
3. Select "Logbook Export"
4. Select "2016"
5. Select "XLS" Export
6. After saving this file to your computer
Login to Pro-Diem and upload this file
to us and make payment. It is that easy
DON'T FORGET TO SAVE YOUR MONTHLY PAYROLL EXTRACT REPORTS TO SEND TO US NEXT YEAR!
WHAT WE NEED: Monthly Payroll Reports: You can now obtain this information by calling your payroll department and requesting it. You can usually request that they can email you this information and once you receive that email you can forward it to us.
Do not PDF these. We need them in a .doc or .rtf format! Do not print and snail mail them. We need the ELECTRONIC format. Make sure you tell your payroll office to send it to you that way!
WE NO LONGER TAKE DATA BY SNAIL MAIL FOR YOUR AIRLINE!
Option 1. Copy and paste into our paperless submission form or empty word processing document. You can log into your online account and submit that file to us by clicking on the file upload tab at the top. Just download the file below and follow our easy instructions! submit them to us directly through our website. Just download this file and follow our easy instructions!
Option 2. Fill in our Microsoft Excel and Microsoft Works Log. For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works. Click on the button below and choose "save" when prompted. We recommend saving the file somewhere on your computer where you can find it again easily, i.e. your desktop. Please rename the file something unique to you: such as your last name and the year. Once your log is complete you can submit it to us by logging into your online account and selecting the file upload tab at the top. Once the file is submitted proceed to the payment tab. Your payment will push your account to processing.
An active internet connection is not required for this method.
Option 3. Fill in our Electronic Log. We have a great one available for you by logging in to your own secure account with us. If you have not registered an account with us online, it is a simple process. Once you have logged in you will click on the Log tab at the top and select log entry from the drop down menu. More detailed instructions for filling out the electronic log will be on the log entry page.
These are the flight data submission options for Southwest Pilots & Flight Attendants.
Please contact our office at 817-421-8389 if you have any further questions.
If you do not have a "Non Taxable" amount of per diem paid to you, listed on your W-2, this does not mean that you do not have to claim it on your taxes. The amount is not required by law to be listed by your airline on the W-2, but it is required by law that you subtract the non taxable amount paid to you from what we calculate. You may need to locate the amount on a year end paycheck or add the non taxable per diem amounts for each paycheck received for the year.
For example: If you are claiming January 1-December 31 actual flying, you will need the paychecks received during that time period. That means, look on the paychecks for your flying December 1 of the previous year to end of November and add those amounts up! Likewise if you claim your actual expense for the December 1 previous year through November you will still look on the paychecks for your flying December 1 of the previous year though the end of November.