FEDERAL EXPRESS:

What we need:  

In VIPS, Select your "Calendar view".  You will need to pull up the SEQUENCES.  Copy and paste trip SUMMARIES into our paperless submission form.  You can copy and paste them from your screen into our electronic form (Or an empty word processing document) and submit them to us directly through our website at the end of the year.   MAKE SURE YOU USE "FORMAT FOR PRINT" version to copy. Just download this file and follow our easy instructions!

We do not need your hotel infomation so you only need to copy through and including the TAFB.  We ask hat you choose "ZULU" for the time format.

 We need Your ACTUAL flight times not your scheduled times. Do not send your Per-Diem Taxable/Excludable Recaps.  

Make sure you use the printable version.  If you do not, the columns wrap around and we cannot use your data.  Make sure DATA IS IN ORDER BY DATE and it is easy to read and columns are in a logical neat format. 

Data Submission Options:  What you can do to get flight info to us: 

Option 1.  Copy and paste trip SUMMARIES into our paperless submission form.  You can copy and paste them from your screen into our electronic form and submit them to us directly through our website at the end of the year.   MAKE SURE YOU USE "FORMAT FOR PRINT" version to copy. Just download this file and follow our easy instructions!

Option 2.  Print all twelve months of your flight Summaries and mail  to us with a check for $50.00. Make sure that you do not cut off trips on right side of page at end of month.  Change your printer setup to LANDSCAPE, using PORTRAIT setting on your printer will cause the data on the right side of the page to be cut off!  Print all 12 months and mail to us with your check, email address, mailing address and phone number. We do not return copies.

Option 3.  Fill in our Electronic Log.  We have a great one available to you by logging in to your own secure account with us.  If you have not registered an account with us online, it is a simple process! 

Option 4.  For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works.  Click on the button below and choose "save" when prompted.  We recommend saving the file somewhere on your computer where you can find it again easily like your desktop.  Please rename the file something unique to you; such as your last name and year You can submit it to us by logging into your account and using our streamlined submission and payment process.  We hope you will try our online  log first. It's features are light years ahead of our basic Excel file and will help prevent you from making data entry errors.