American Airlines Pilot Per Diem Calculation

Pro-Diem, Inc. is pleased to announce that we will be implementing a new online service. This new service will allow you to verify your address, pay and submit data in a new streamlined manner on our web site. You will now be able to do this all in one place from your secure account with Pro-Diem, Inc.

You can submit your flight data, change your email address, easily make payment to us. No more need to attach files to email, find payment link on web site etc.

To get started, you will need to fill in your Data Submission File for your airline with your data and then log in.

What we need: Copies of your HSS's for each month from your Union website. This is our preferred method of data submission from American Airlines PILOTS.

(Reason: The flying history for PILOTS found on the APA contains your "In Times". Your Pay Sheets at AMR contains the number of minutes flown not the actual "in time".)

It is Easy To do this:

Go to APA Home page (click here for direct link)

On the top tab select National Committees

Continue with selecting More Committees

(drops down really low on your screen – under "legislative affairs"

– use slide bar see “more committees”

Select TASC

Click on “Pilot Services Bar” across the top

Select “Previous Months Flying”

Select requested “Month and Year” you wish to retrieve

Click on “Retrieve Month" Button (slow to pull up)

then Click “view all HSS” for month

*******Include in your submission, weather online or by mail, any notes. If you were in training at any time please let us know where and when so that we can give credit if credit is allowed. If you had an entire month off for whatever reason let us know so that we do not delay processing your report to find out if it was left out in error.

Data Submission Options: What you can do to get flight info to us:

Option 1. Copy and paste data into our paperless submission form. Because your HSS's are now online for several years, you can copy and paste them into our electronic form and submit them to us directly through our website. Just download this file and follow our easy instructions!

Option 2. Fill in our Electronic Log. We have a great one available to you by logging in to your own secure account with us. If you have not registered an account with us online, it is a simple process!

Option 3 For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works. Click on the button below and choose "save" when prompted. We recommend saving the file somewhere on your computer where you can find it again easily like your desktop. Please rename the file something unique to you; such as your last name and year You can submit it to us by logging into your account and using our streamlined submission and payment process. We hope you will try our online log first. It's features are light years ahead of our basic Excel file and will help prevent you from making data entry errors.

American Airlines Notes:

Pilots :

We can also use the following data sources:

1. HI2 "CALENDARS" FROM AMR: Copy these monthly and paste into our form. They come directly from AMR and if you can remember to save them before they are out of the computer will work great.

Go to AA Flight Service

click on "Sabre"

From the drop down box click on HI2 CALENDAR. Your previous month is only available until around the 14th. You may use the HI1 Calendar for your current month ONLY after you have finished flying for the month.

A calendar with square blocks will come up with your sequences listed below it. Click on PRINT! You might also download the file to a folder you have created to organize your monthly printouts.

2.Copies of the Last Pay Sheet Detail for each month - You will have to use one of our logs for this method.

    Log in to jetnet
    Once on jetnet, click the “PAY” tab.
    Once the “PAY” tab opens, select “Pay Statement”.
    When the “Payment Tab” opens up, all your pay statements will be displayed. Either scroll down to the “Activity/Pay Sheet”, or click on the “Activity/Pay Sheet” link located on the upper right hand corner of the page.
    For American select the last pay sheet of the month.

If you are a pilot and taking this information from your "pay sheets" PLEASE NOTE: American Airlines lists your "out times" and your "minutes flown" not your "in time", we have written a special program to accommodate this. Our software allows you to enter the "minutes" and WE will automatically calculate the IN times for you!
Saving your HI-3's after each trip is a very good idea!

Download this special log form for use with AA "paysheets":

for Microsoft Excel users

for Microsoft Works users

After downloading our Flight Log sheet, enter your information into it. Then when complete you can login to our website, upload your file and make payment in a few quick steps.